If you are using the small ribbon, then you will need to click on the 3 dots (eclipse) on the right side and select Mail Merge: Mail Merge in small ribbonĪ dialog appears after you have clicked on mail merge. The mail merge button is located in the Home ribbon: Start Mail Merge With the contacts selects or filtered we can start the mail merge in Outlook. Only the contacts that match the filter are now listed in your contacts list.
Enter the company name and select the field Company field only. With your contacts list opened in Outlook, click on View. To do this we can create a filter based on the company name in Outlook. Let’s say you want to send an email to all contacts from a specific company. If you only want to select a handful of contacts, then it’s easiest to hold down the Ctrl key and select the contacts in the list: Selecting a few contactsĪnother option apply a filter on your contact list. The first step is to select the contacts in Outlook. Step 1 – Selecting the contacts in Outlook The first step exists if selecting or filtering the contacts, after which we can create or select the word document that we want to use for the email body. If you have all your contact in Outlook then we can start the mail merge from within Outlook. So to send out a mass email in Outlook using mail merge we need two things: The contents of the mail will be personalized (the greeting, address block, for example) using placeholders. With a mail merge, we are going to send a personalized email to a large number of recipients. Including a step-by-step guide for creating and sending a mail merge. In this article, we are going to take a look at how to use mail merge in Outlook. 
Both options will be explained in this article.
For the latter, we can use your contacts in Outlook or an Excel list. To create a mail merge we will need a Word document for the content and a list of contacts. Whether you need to send out a mass email to customers or employees, mail merge makes it easy to personalize the content and ensure that each email is tailored to the recipient. Mail merge is a powerful feature in Outlook that allows you to easily create and send personalized emails to a large number of recipients.
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